Provides varied and complex administrative and office support services for the Baker Institute.
Typical Duties & Responsibilities
- Prepares correspondence, minutes, documents, programs, foundation proposals and publicity materials for the Baker Institute.
- Establishes and maintains an orderly record system for prospective students, alumni and donors.
- Develops an office schedule and receives visitors and students.
- Makes necessary arrangements for visiting lectures and distinguished guests, and assists with the Director's travel arrangements.
- Supervises student assistants and coordinates their schedules.
Specific responsibilities related to the United Nations International Seminar on Arms Control and Disarmament:
- Prepares and keeps minutes and other appropriate records for the ISACD Board of Directors.
- Receives applications and deposits, tracks all responses, and keeps current files on all participants and faculty.
- Supervises all office activity, financial arrangements, housing details and custodial work along with coordinating all travel and hospitality needs during the Seminar.
- Prepares follow-up materials and keeps current records on Seminar alumni.
- Performs other duties as assigned by the Director of the Baker Institute.
This position supervises student employees and reports to the Head of Peace and Conflict Studies.
- Excellent word processing skills.
- The ability to meet and deal with a wide range of people, both in person and on the telephone, always communicating a positive and helpful attitude.
- The ability to work in a variety of cultural contexts.
- Absolute integrity in handling confidential information.
- The ability to organize and retrieve a wide variety of materials.