Primary Role

Provides varied and complex administrative and office support services for the Baker Institute.

Typical Duties & Responsibilities

  • Prepares correspondence, minutes, documents, programs, foundation proposals and publicity materials for the Baker Institute.
  • Establishes and maintains an orderly record system for prospective students, alumni and donors.
  • Develops an office schedule and receives visitors and students.
  • Makes necessary arrangements for visiting lectures and distinguished guests, and assists with the Director's travel arrangements.
  • Supervises student assistants and coordinates their schedules.

Specific responsibilities related to the United Nations International Seminar on Arms Control and Disarmament:

  • Prepares and keeps minutes and other appropriate records for the ISACD Board of Directors.
  • Receives applications and deposits, tracks all responses, and keeps current files on all participants and faculty.
  • Supervises all office activity, financial arrangements, housing details and custodial work along with coordinating all travel and hospitality needs during the Seminar.
  • Prepares follow-up materials and keeps current records on Seminar alumni.
  • Performs other duties as assigned by the Director of the Baker Institute.

Supervision Required/Given

This position supervises student employees and reports to the Head of Peace and Conflict Studies.

Position Qualifications

  • Excellent word processing skills.
  • The ability to meet and deal with a wide range of people, both in person and on the telephone, always communicating a positive and helpful attitude.
  • The ability to work in a variety of cultural contexts.
  • Absolute integrity in handling confidential information.
  • The ability to organize and retrieve a wide variety of materials.