Policy Handbook

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Conferences & Events Staffing

Conferences & Events

 
I.                    Scope and Purpose
 
The Office of Conferences and Events (C&E) will staff, in addition to the Coordinator and C&E Assistant, other help both throughout the academic year and during the summer conference season      
 .
 
II.                  Background
 
During the academic year, C&E will staff one student assistant to assist with general office work and other activities. Summer staff will consist of two summer conference staff and three summer student assistants who will help directly with summer camps and conferences.
 
III.                Detailed Procedures
 
C&E will abide by the following:
 
a.      Staff will be hired according to Juniata College Human Resources Guidelines.
 
b.     The academic student position will be posted with all other campus jobs. Applicants will be interviewed and hired within the first few weeks of the semester if a position is open. This student will complete general office assignments, prepare keys for Baker Guest House, Patrick Lodge, and Raystown Field Station, as well as prepare signs, make deliveries, and complete other tasks as assigned.
 
c.      The Summer Conference Staff will act as a liaison between Summer Camp and Conference guests and C&E. These staff will answer questions, assist in registration, ensure proper keys and accommodations are prepared, conduct post conference room inventories, and oversee summer student assistants, in addition to other tasks as assigned.
 
d.     The Summer Student Assistants will work with the Summer Conference Staff to provide for the Summer Camp and Conference guests as needed, including but not limited to signage, keys, meal tickets and food service arrangements, ensuring room set-ups, etc.
 
e.      The summer staff and assistants will also be responsible for staffing the pool for both Summer Camp and Conference guests as well as community open swim.
 
 
IV.               Additional Information
 
Other procedures or adjustments may be made on a case-by-case basis to accommodate unique requests. These modifications are made only with just cause and are subject to the approval of the Coordinator of C&E.


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