Payroll News - April 2008:
PROCESS FOR SUMMER EMPLOYMENT
- Supervisors please make sure you have notified Financial Planning by May 23rd any students that you MAY be hiring at anytime during the summer. PLEASE NOTE: This includes students who will be coming back the week before classes resume. Give them a list of "possible" employees even if you have not confirmed that they will be working. In other words the list does not need to be set in stone, this list will allow Financial Planning to get students signed up for SWSP just in case.
- INSTRUCTIONS/TAX PAPERWORK: Direct students to the payroll webpage for instructions for new hires or returning students. NOTE: For new hires, tax paperwork is included also.
- Authorizations must be resubmitted for work during the summer and next academic year. If an online authorizaiton is not completed and the employee is currently working for the College employment will be ended. The Student Employment link on the payroll webpage http://services.juniata.edu/finance/payroll/ includes instructions for students, supervisors, Kronos training, online authorization, etc.
- ONLINE AUTHORIZATION: Students working over the summer and/or next academic year on an hourly basis will need to complete the online authorization. Summer employment officially begins the day after graduation. Academic year employment begins the first day of classes. If you will be working over the summer and the following academic year use the option called “Both” under semester. Students returning to work prior to the first day of clasess should choose Both. Please note: if you will be paid by stipend instead of hourly basis or you are an IT student employee you will NOT complete the online authorization.
- If a student will be paid via a stipend you must complete and submit to Human Resources the Authorization for Letter of Employment or Stipend (listed under Hiring Process on HR webpage), by the deadlines listed in the Authorization Deadline column of the appropriate Pay Schedule in order to assure timely payment.
- Technology student supervisors should contact Stephanie Turner to obtain the proper authorization form to request the IT summer pay rate. These students should not complete an online authorization for summer employment.
For more information, refer to the Supervisor Instructions or student instructions (linked above).
If an hourly paid student is unable to log in to Kronos and you believe they have completed everything necessary, please contact Stephanie Turner, HR Assistant. Please contact Melinda Bowser, bowserm@juniata.edu or x3303 with any other questions.