Athletics Business Coordinator
The Athletics Business Coordinator works as Administrative Assistant for the Athletics Director, providing assistance for: Women’s Volleyball, Field Hockey, Softball, Tennis, Men’s Basketball, Swimming/Aquatics, Men’s Volleyball, Track/XC, Women’s Soccer, Men’s Soccer, Cheerleading, Men’s Volleyball, Women’s Basketball, Sports Information Director.
Responsibilities include:
- Supporting Fitness Center Manager, ATC Trainers and Sports Information function with miscellaneous clerical assistance.
- Assisting in the scheduling, contracting and management of contests and events.
- Coordinating means of travel through Physical Plant office
- Bidding, scheduling, paying for and coordinating all Landmark and Centennial bus travel.
- Processing and maintaining athletic game contracts with conference and non-conference opponents.
- Arranging and paying for officials, working through assignors and maintaining officials’ contracts.
- Following checklists in dealing with cancellations and postponements
- Helping in the preparation and clearing of cash advances and expense vouchers
- Assisting game managers in providing officials names, checks, locker room assignments, programs
- Keeping track of KRONOS Student Time Card System and overall supervision of Athletics Student Assistant(s) who will help with maintenance of student time cards.
- Maintaining Athletics Department files.
- Maintaining and update display cases on the west side of the building.
- Coordinating all aspects of Purchasing Cards (ordering, processing, upgrading, filing, etc) for all coaches, staff and athletics administrators.
- Maintaining database of all athletes and coaches.
- Organizing completion and filing for all NCAA eligibility forms.
- Organizing, maintaining database and processing annual billing for KSRC Community Memberships.
Supervision Required/Given:
Must have ability to work independently within established guidelines and procedures. Must work collaboratively with Athletics Staff as well as diverse individuals and groups. Supervise student employees.
Position Qualifications include:
- Knowledge and capabilities normally acquired through completion of an Associate’s Degree.
- Strong communication and interpersonal skills.
- Budget maintenance knowledge including basic accounting.
- Knowledge and understanding of the Microsoft Office Suite.
