Educational Services Assistant - Biology, Chemstry, and Music Departments
Provides varied and complex administrative and office support services for Biology, Chemistry, and Music Departments.
Typical Duties and Responsibilities
- Prepares correspondence and reports, collecting data from various sources and ensuring accuracy and completeness. Maintains supporting databases, spreadsheets and files. Performs document maintenance and retrieval. Performs logistical support services including scheduling, planning meetings, events, and travel.
- Serves as administrator for online syllabi system.
- Schedules and promotes The Bookend Seminar Series.
- Provides support for the Liberal Arts Symposium, assisting with programs and scheduling, reservations, room setup, and registration. Assists faculty organizer as needed.
- Coordinates year-end chemistry oral examinations, scheduling times and enlisting participation of non-science faculty and staff.
- Serves as secretary for Faculty Development and Benefits Committee, arranging meeting times, preparing and maintaining minutes.
- Collects and allocates purchasing card receipts and manages Visa accounts for various faculty members.
- Assists with department searches, preparing interview schedules, distributing documents to those involved in the process; arranging transportation, meals and accommodations. Processes receipts for expenses and reimbursement to faculty and candidate.
- Assists with new faculty hires, checks office for cleanliness, computer, and telephone needs; arranges training, and provides general orientation to campus.
- Enters and extracts information from the Datatel system.
- Prepares documents for yearly budget, serves as budget officer.
- Oversees inventory for offices and classrooms, purchasing goods and services; maintains copier and paper supplies, initiates service calls as needed.
- Assists music department, preparing programs for performances and concerts; researches student information for insertion on programs. Maintains Excel documents and tracks students’ payments for various music-related expenses.
- Attends training and workshops for personal and professional advancement.
- Serves as receptionist, maintaining pleasant and positive attitude. Answers questions by phone and in person, offering help and services as needed. Provides program information and policies to a diverse group of people.
Works with considerable independence. May supervise a small support staff and/or student assistants.
- Knowledge and capabilities normally acquired through completion of a high school diploma. Additional academic training preferred.
- Three years experience in an office setting and competency in programs such as MS Word and Excel.
- Computer aptitude and demonstrated ability to learn new software.
- Proficiency in multi-tasking and decision making.
- Ability to work collaboratively with diverse groups and individuals.
- Commitment to confidentiality.