Assistant Director of Alumni Relations

 

Primary Role

In support of the college and its alumni, develops, organizes, promotes, and manages, alumni and campus events that promote alumni participation.

Typical Duties & Responsibilities

  1. Plans, organizes, and manages alumni events including recruiting and supervising volunteers and event staff, arranging logistics, planning and promoting activities, arranging invitations, arranging travel accommodations, planning and managing budgets, and insuring overall event success. Staff and assist with on campus alumni events. Travel is required.
  2. Updates and maintains the content the Juniata College alumni website, including event invitations, event reviews, news postings, volunteer information, photo galleries. Contribute to design change concepts generated by the marketing department.
  3. Coordinates the annual job shadow program being supported by various regional clubs from the Juniata College campus end. Disseminates and collects applications from students interested in participating in the job shadow and forwards applications along to regional job shadow leaders and mentors.
  4. Oversee planning of Homecoming/Family Weekend.
  5. Prepares a variety of written materials such as articles for inclusion in the quarterly magazine, promotional pieces, alumni publication articles, event invitations and letters to alumni.
  6. Staff liaison to Alumni Council. Work with Alumni Council volunteers to fulfill council objectives.
  7. Oversees the Student Alumni Association (SAA) with the Director of Alumni Relations and the Alumni Office Assistant.
  8. Organizes events to honor and recognize alumni volunteers. Research, write and proofread alumni award citations with Director and Alumni Relations Specialist.
  9. Organizes volunteer training opportunities for alumni volunteers and Juniata College staff.
  10. Manages existing alumni affinity groups and develops new groups as appropriate, along with Alumni Office Assistant.
  11. Receives and responds to alumni inquiries, in person and through correspondence. Researches problems and informational requests.
  12. Performs related duties as assigned.

Supervision Required/Given

Works independently and under general guidelines and direction. Must work collaboratively with diverse individuals and groups. Provides direct supervision to student assistants and to volunteers.

Position Qualifications

  1. Knowledge and abilities normally acquired through a Bachelor's Degree in public relations, communications, events management, or other relevant disciplines.
  2. Two years of professional work experience sufficient to demonstrate competence with the following: event planning and management, PC proficiency with Microsoft Office software, project budget management, and customer service skills. Volunteer management experience is desired.