Pathfinder
"Excellence is to do a common thing in an uncommon way."
-- Booker T. Washington
Academic Information
- Processes a complete withdrawal, entering a grade of "w" for all registered but not completed courses in the current semester. (If the leave occurs late in the semester, the student may arrange through the Registrar for a final graded evaluation of his/her course work or take an Incomplete. This option would have to apply to all currently registered courses).
- Adds the notation of "Military Leave of Absence" to the student's transcript.
- Schedules a meeting with the student, upon the student's request, to review the particulars of his/her funding.
- Reviews and evaluates funds already received and gives advice on status of financial aid based on date of the leave.
- Advises on action required to defer loan payments based on active military duty.
- If the student resides on campus, assists the student to check-out; his/her key is to be left with the Office of Residential Life.
- Refunds complete tuition to student who processes a complete course withdrawal for the current semester.
- Refunds room and board; charges will be prorated based on the date of military leave of absence. (No refunds can be made until the college has received a copy of the military orders calling the student to active duty.)
Procedures for Students Called to Active Military Duty
A student who receives orders to report for active military duty should contact the Dean of Students Office. The student should be prepared to present a copy of military orders. (If timing does not permit an initial presentation of military orders, the student may begin the leave process by submitting, in writing, a personally signed request indicating times and dates of intended call-up.) However, when available, a copy of the military orders must be provided (via FAX or mail) in order for the leave process to be completed and any financial reimbursements made.
Upon receipt of the above, the Dean of Students Office will initiate a "Military Leave of Absence." The Dean of Students Office will also contact the Registrar's Office, Accounting Office, Office of Financial Planning, and the Office of Residential Life to expedite the exit process.
College Procedures
I. Dean of Students Office:
Initiates the formal "Military Leave of Absence" which would include, if possible an exit interview. Notifies the Registrar's Office, Accounting Office, Office of Financial Planning, and Office of Residential Life and elicits their assistance in expediting the exit process.
II. Registrar's Office:
III. Office of Financial Planning:
IV. Office of Residential Life:
V. Accounting Office:
Upon completion of active military duty, the student will be automatically readmitted to the college by notifying the Registrar's Office in writing of his/her intent to resume academic studies. The student must contact the Office of Residential Life directly to inquire about on-campus housing options and availability. All rights, privileges, academic status and rank are resumed at the same level as prior to the "Military Leave of Absence."
(This policy is based on provisions laid out in Senate Bill #1366)
Approved: 12/21/90
Updated: 1/24/03