Faculty/Advisor Registration Instructions
Tips:
- To be clear: All registration happens in WEBADVISOR. All SIGNOFFS and viewing of a student’s list of courses and course types appears on the ARCH channel.
- Please maximize your window to show all WebAdvisor Ribbons (i.e.: employee, faculty, etc)
- If a student can’t register? Check their time to register, ask if they signed the FERPA form (this applies only to March/April registration) or call us
- You have 10 minutes before the system will log you out. If you are timed out, simply log in and reenter your choices.
- Be patient after clicking any submit buttons. Depending on server load, it may take a few minutes to process your registration request
- Remember if you are registering a student that you must SUBMIT for the registration to STICK.
When Can I Register:
Visit http://www.juniata.edu/services/webdev/channels/webadvisor/when_register.html and enter the student ID number with a leading zero.
- Seniors may begin at 8:00 a.m. on Monday, October 26th
- Juniors may begin at 8:00 a.m. on Wednesday, October 28th
- Sophomores may begin at 8:00 a.m. on Monday, November 2nd.
- Freshmen may begin at 8:00 on Thursday, November 5th
- Student registration closes on Friday, November 13th at 5:00 p.m.
- Advisor sign-off ends on Wednesday, November 18th
Advising:
- Students will have to sign off on our annual FERPA notification and policy before they or you can register. (This applies only to registration in March & April).
- It will take one advisor to lock out a student against any changes. Please coordinate with the other faculty member if you are a stickler about advising. At Juniata, we have the classic question “Who’s on first? Who being- POE or GEN advisor.
- For example, some students will want you to see you first (like FR or SO), contact them and have sign ups, others (like JR or SR) will want to register on line first, and then follow up with a face to face. Let it work for you, but please post your advising office hours and email students on your preference for registering.
- Please let us know if you will be out of town, and make the appropriate arrangements with your students. You can review later what they did. If both advisors signs off and you are out of town, we will handle the registration manually.
Getting Started:
This is what is instructed to the students and it would also be what you would do if you registered your advisee in your meeting.
- Students should select choices using the class schedule on the ARCH
- Use our Prep form from RegOffice FORM page and note the five-digit synonym or the exact subject, course number, and section number for each class
- Remember to include leading zeroes in synonyms and sections numbers
- Students go to their Student Academic Profile (Faculty – Administrative tab) channel on the Arch and click “WebAdvisor”
- Students login again with your EagleNet ID and password.
- Faculty would go to My Advisee to select the student and the action that is needed
- Students who are ready with their schedule use Express Registration – use synonyms only for faster selection!
- If students want to put in the PL-105 01 - then put it in the SUBJECT = PL COURSE NUMBER= 105 SECTION NUMBER = 01 and TERM = 09/FA Do NOT do ALL lines, the system will lock up and return nothing
- Students may enter all of their class choices on the same screen. BEWARE of pre –requisites – do FALL first, SUBMIT, and then Spring for the system to recognize the courses
- For variable credit -Use Search and Register, as well as if you are not sure what you want to take and want to view several options: days of the week, professor etc. Search for one course at a time.
- Or if they already selected and want to change, use Drop Section to drop a pre-registered course.
- Remember that some courses may need an instructor’s OK; use the Course Exception Form to handle this.
- Internships students register for the --490 and --495 numbers within the department and follow up with the appropriate paperwork, this course will be set at 2 credits a piece, only their paperwork will change the name and the credits.
- EAGLEs ABROAD students should register for BCA 300 or EXC 300 depending on their site -check with Elena Hart in CIE.
- A screen listing Preferred Sections as the results of their registration request. This is their shopping cart
- From the shopping cart, you can choose to register for all the preferred sections at once using options from the dropdown, or you may select a registration option for each individual course.
- Errors messages due to time conflicts, incomplete prerequisites, or other problems will appear at the top. They have to resolve them before the registration is accepted.
- Remove sections from the Preferred Sections list, or click on Menu to begin again to search for and submit other classes to complete their registration.
- You may also drop previously registered courses by clicking on the check box in Current Registrations. Their registration is not complete until the desired sections show under Current Registrations.
- The classes that students are currently taking will show on the same forms as classes they have just registered for. Check the Term column to keep track of their registration.
- When you are done, click Submit at the bottom.
Completing Registration:
When students have registered and you are reviewing:
- Advisor can view selections on the ARCH but will have to enter WEBADVISOR to make any changes.
- The best way to drop is to use the DROP SELECTION and then got to EXPRESS REGISTRATION to enter new synonym to add a class.
- Make sure you have Registration results and the current registration is showing as registered.
- Once complete, log off and go to the ARCH to SIGNOFF
Problems:
- Students often think they registered and they are sitting in shopping cart. If your view on the ARCH is blank then they have no registration in the system logged. Only the students can go in and complete their registration and of course, time can affect the chances the course is still available.
- If you have questions about registration itself or unexpected error messages about their course selections, call the registrar’s office at ext. 3165 between 8:00am and 5:00pm.
- For more information on the registration process, please visit the Office of the Registrar's home page.
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