Exam Request Procedure for Students:

Student Accessibility Services operates the Testing Center on the 2nd floor of Beeghly Library. Students receiving exam accommodations may elect to have their exams proctored in the Testing Center by the Testing and Accessibility Coordinator. The Testing Center, with its six private rooms and 13 study carrels, allows for a distraction reduced testing environment.

  1. Meet with your instructor to discuss how exam accommodations will be implemented. Mutually agree on a date and time for exams that will be taken in the Testing Center.
  2. Submit an Exam Request via your AIM dashboard at least 3 BUSINESS DAYS prior to scheduled exams and quizzes and 10 BUSINESS DAYS prior to scheduled midterms and finals. (Instructions below.)
  3. Wait for Exam Request approval from Student Accessibility Services.
  4. Monitor all pending and/or approved Exam Requests via your AIM dashboard.
  5. Submit any changes to scheduled exams by editing the Exam Request or by emailing the Testing and Accessibility Coordinator. Changes to the date and/or time must be approved by your instructor. All make-up exams must be approved by your instructor.
  6. Arrive at the Testing Center on time and with all necessary materials to take the exam. Students are not permitted to leave the Testing Center after checking in for exams.
  7. Place all personal items on a shelf in the Testing Center. This includes all computers, tablets, cell phones, and smartwatches.
  8. Complete and return your exam to the Testing and Accessibility Coordinator.

Student Accessibility Services will approve your exam for the time you request if it falls within Testing Center hours and is as close to the class’s exam time as possible and/or falls within the time frame specified by your instructor. You are responsible for reviewing your schedule to ensure that you have selected the correct date and have no conflicts.

NOTE: Final exams proctored in the Testing Center will begin at a slightly different time than the class exam. All morning final exams will begin at 8:00 a.m. All afternoon and evening final exams will begin at 2:00 p.m. Please schedule your final exam at one of these times on the appropriate day. This start time limitation is because final exams can last up to six hours with extended time for students receiving exam accommodations.

NOTE: You will not need to submit Exam Requests for summer or other online courses. The Testing Center does not operate for online courses. Please speak with your instructor regarding Alternative Testing accommodations for online courses.

Exam Request Submission Instructions

1. Login to your AIM dashboard and click "Alternative Testing" on the left-hand menu.

Exam Request Submission screenshot 1

2. Select the class for which you want to schedule and exam from the drop-down menu then click "Schedule an Exam."

Exam Request Submission screenshot 2

3. Read the "Terms and Conditions of Scheduling Exam" in the yellow portion of the page. Complete all required information in the "Exam Detail" section then click "Add Exam Request."

Exam Request Submission screenshot 3

4. Click on "Alternative Testing" again. Here you can see a list of all upcoming exams and the status of each, and you may modify or cancel a request if necessary.

Exam Request Submission screenshot 4

Frequently Asked Questions:

What is the Student Accessibility Services Testing Center?
Student Accessibility Services operates the Testing Center on the 2nd floor of Beeghly Library. Students registered with SAS and receiving exam accommodations may elect to have their exams proctored in the Testing Center by the Testing and Accessibility Coordinator. The Testing Center, with its six private rooms and 13 study carrels, allows for a distraction reduced testing environment.
What are the Testing Center hours?
The Testing Center operates from 8:00 a.m. - 5:00 p.m. Monday through Friday during the Fall and Spring terms. The Testing Center is closed on Mountain Day, Reading Day, Liberal Arts Symposium day, and during all scheduled breaks. The Testing Center does not operate during the Winter and Summer terms.
Do I need to schedule an exam in the Testing Center if my instructor is going to proctor it?
No, you do not need to submit and Exam Request if you are going to test with your instructor. Exam Requests are only necessary if you will be coming to the Testing Center for your exam.
Why do I need to notify my instructors about my testing accommodations before submitting an exam request?
All exam requests are made via the AIM online portal. AIM will not allow you to submit an exam request until your faculty have been notified in writing of your accommodations. You must customize and request your accommodations via AIM at the beginning of each term to notify your instructors.
Is my exam scheduled as soon as I submit an Exam Request?
No, exams are not scheduled until after Testing Center staff review and approve the Exam Request. You will receive an email confirmation when the request is approved.
What happens if my Exam Request is not approved?
Your Exam Request will not be approved if it does not fit within the parameters reported by your instructor. The Testing and Accessibility Coordinator will contact you so that changes can be made to bring the request in line with your faculty member’s exam instructions.
What do I do if I am not going to make it to the Testing Center on time?
Contact the Testing Coordinator as soon as possible to determine if the exam can continue or needs faculty approval for rescheduling.
What if I arrive late to the Testing Center for my exam?
The Testing Coordinator will contact your instructor to determine if the exam can proceed or needs to be rescheduled.
Will the Testing Coordinator let me know if my phone rings during my exam?
No, the Testing Coordinator will not alert you to phone calls or messages. All phones must be turned off or silenced when left in the Testing Office.
What do I do if I have a question about my exam?
Notify the Testing and Accessibility Coordinator if you have a question about the exam. Your instructor will be contacted via their preferred method. If your instructor does not answer by the time you are finished with the rest of the exam, the Testing Coordinator will have you answer the item and mark the exam with your question.
What am I permitted have with me during my exam?
Students are only permitted to take items approved by their instructors to the exam area. All other belongings, including computers, tablets, cell phones, and smartwatches must remain in the testing office.
How far in advance do I need to schedule my exams in the Testing Center?
Submit an Exam Request via your AIM dashboard at least 3 BUSINESS DAYS prior to scheduled exams and quizzes and 10 BUSINESS DAYS prior to scheduled midterms and finals.
How should I schedule an exam if I receive extra time and have another class right after the one for which I am taking an exam?
You may schedule to start the exam early if you have a class right after the one for which you are taking an exam. If you also have a class directly before the one for which you are taking an exam, then you should speak with your instructor for permission to schedule at a different time on the day of the exam or on a different day if necessary. Please copy the Testing Coordinator on any instructor email correspondence concerning the scheduling of an exam.
What are my options if I am late scheduling my exam and I receive notice that Student Accessibility Services is unable to fulfill my request?
If you are late scheduling an exam and Student Accessibility Services is unable to fulfill the request, you may
  • take the exam in class during the regularly scheduled time.
  • contact instructor to ask if they can proctor with accommodations
  • contact instructor and request permission to reschedule to take it in the Testing Center on a later date.
What do I do if my exam is postponed?
If an exam is postponed for the entire class you may edit the Exam Request, entering the new day and/or time. Please leave a note in the comments section so the Testing Coordinator knows why you are moving the exam to a different time or day.
What if I want to change the day or time of my exam?
Any changes to the date and/or time of a previously scheduled exam must be approved by your instructor. Please contact your instructor for permission. If granted, please forward the email granting permission to the Testing and Accessibility Coordinator.