Dean of Students
The Family Educational Rights and Privacy Act of 1974 (FERPA), commonly referred to as the Buckley Amendment, provides college students with certain rights relative to access and release of records that are personally identifiable. Juniata College's policy and procedures relating to the amendment are outlined below:
- Records that can be reviewed by students are maintained by the Registrar, the Director of Career Services, the Dean of Students, the Director of Student Financial Planning, and the Controller.
- Students have the right to inspect records listed above by asking for an appointment with the appropriate administrator. Records will be produced within a 45 day period and students have the right to seek the correction of information they consider inaccurate.
- Students have the right to copies of their records.
- Personally identifiable information from these records will not be disclosed to a third party without written consent of the student with the exceptions listed below:
- To other Juniata College administrators and faculty with a legitimate educational need (including faculty advisors and coaches of intercollegiate athletes).
- To accrediting agencies, certain governmental agencies involved in educational research, legal officers presenting a subpoena, and in emergencies to protect the health and safety of the student or others.
- "Directory Information" which includes name, home and local address, home and local phone number, email address, student's photo, POE, class level, co-curricular activities, dates of attendance, enrollment status, cumulative credit hours, degrees, honors and awards received. Students may refuse to have the directory information listed above, or some of the categories, released to third parties by submitting a written request to the Dean of Students by the fourth week of any given semester.
- Records of request and disclosure of student records will be maintained by the appropriate administrators. These records will indicate the name of the party making the request, any additional party to whom information may be re-disclosed, and the legitimate interest the party had in obtaining the information. These records are available to students.
- According to the Buckley amendment, students do not have the right to review the following documents which may be in their files:
- Confidential letters and statements of recommendation which were placed in a file before January 1, 1975.
- Letters of recommendation that students have waived their right to review.
- Personal notes of faculty members, counselors, and administrators which are written only for the use of the writer.
- Financial records and statements of parents.
In the interest of promoting better communication regarding students' academic and personal development, parents of dependent students may opt to receive copies of all correspondences involving violations, charges, actions, awards and citations that are sent from the Dean of Students Office to respective students unless we are asked not to send copies (hard waiver). Revealing such information is permissible under section 4.1 Disclosure of Educational Record Information - 3i, which permits colleges to share educational records or components thereof without the written consent of the student to "parents of a student who have established that student's status as a dependent" (chapter 5.3).
The Registrar's Office will release grades and send copies of academic actions including academic probation, suspension and dismissal, to parents of dependent students provided there is an acknowledge consent on file from the respective student.
The Student Accounting Services Office will communicate with parents of dependent students about billing for course registration, room and board, and any incidental fees which are the responsibility of a registered Juniata College student. NOTE: By registering, students are obligated to pay tuition, fees and other charges associated with the registration. Failure to meet these obligations by scheduled due dates, may result in additional costs associated with collection efforts including late fees, collection agency commissions, court costs, and other collection costs that might be incurred.
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