Provides varied and complex administrative and office support services for English, History, Theatre Arts, and World Languages and Cultures Departments.
Typical Duties and Responsibilities
- Performs a range of administrative/office support services including: correspondence preparation; filing maintenance and retrieval; copying; customer service; service by phone, in person and through the mail; distributing mail; scheduling meetings and events; arranging appointments and travel.
- Answers questions by phone, in person, or by mail. Provides program information and explains program policies and procedures to diverse customers, both internal and external, providing expert counsel and advice.
- Collects and processes data and information collected from applications, forms, requests, insuring completeness and accuracy. May maintain a supporting database and files.
- Prepares and proofreads documents including reports, contracts, and correspondence. Completes and prepares routine reports. May draft correspondences for signature of others.
- Conducts financial transactions such as purchasing goods and services, receive and deposit payments, monitor benefits and expenditures, submit and track payroll data, institute payment requests.
- Collects and allocates Purchasing Card receipts in order to manage Visa accounts for various faculty members.
- Assists History Department in planning for District History Day.
- Assists with Department searches – prepare interview schedule and distribute packet of information to those participants in the interview process, make travel arrangements, if needed, and reimbursement to faculty.
- Assists with William L. Hofelt Writing Award: send invitations; collect entries and distribute them to the Award Committee for selection of winners.
- Enters or extracts information in Datatel system.
- Prepares and completes documents for annual budget; serve as budget officer for same.
- Must be proficient in making decisions and multi-tasking.
- Perform a variety of duties that require a high degree of confidentiality.
- Perform related issues as assigned.
Works with considerable independence. Must work collaboratively with diverse individuals and groups. May supervise a small support staff and/or other student assistants.
- Knowledge and capabilities normally acquired through a high school diploma, academic/business office training or equivalent combination of education and experience.
- Three-years experience in an office setting and advanced abilities in PC programs such as Word, Excel, Access, Datatel and others, also office equipment, such as copier, scanner, and fax machine.