Policies for Convocation Prizes, Awards, and Scholarships
Cash Awards Given at Convocation
- No individual cash award may exceed $500.
- An individual may receive more than one award as long as they are from a different source.
- Multiple awards may be made from a single source as long as no individual receives more than $500.
- Amounts not awarded from endowed awards or prizes or annual awards or prizes will be carried over to the next fiscal year at which time these amounts will again be available for awards or prizes.
- When the value of an endowed award or prize exceeds the current minimum endowed scholarship level by $500, the award or prize shall become an endowed merit scholarship for in-coming students and shall continue as an award or prize.
Scholarships Awarded at Convocation
- A Convocation Scholarship may not be awarded to a student in his or her final year of study.
- No departmental merit scholarship award to an individual may exceed $2,500. However, a scholarship may be awarded to multiple recipients, each of whom could receive the maximum $2,500 award.
- In the event that a department or committee does not award the total annual allocation, the excess allocation shall replace Juniata grant funds for one or more students in the department. This policy shall be effective immediately for scholarships established on or after July 1, 2000. It shall be instituted for existing scholarships with the permission of the scholarship donors or representatives.
- A student may receive more than one scholarship award as long as the awards are from different sources.
- If a student is selected who already receives tuition benefits, institutional aid,
endowed scholarships, that exceed, or are within $500 of tuition, he or she may receive
a refund or credit of up to $500 for each convocation scholarship that he or she wins:
- If the student currently receives a tuition benefit or institutional aid that exceeds, or is within $500 of tuition, the full amount of the convocation scholarship will be credited to the student's account. There will be a corresponding reduction of unrestricted institutional aid equal to the value of the convocation scholarship(s) minus $500 for each scholarship that the student wins. The student's account will be credited up to an additional $500 for each scholarship that the student wins.
- If the student currently receives an endowed or annual scholarship that exceeds, or is within $500 of tuition, the convocation scholarship will be credited to the student's account at up to $500 for each scholarship won with no corresponding reduction of the student's present endowed or annual scholarship.
- Committees and individuals responsible for choosing scholarship recipients must submit to the Provost the names of the students selected for the scholarship 60 days prior to the Awards Convocation.
- The Provost's Assistant shall forward the names of the winners to the Director of Student Financial Planning who shall review the names of the selected students in order to determine what net financial impact the scholarship will have.
- The Director of Student Financial Planning shall indicate for each student selected for a scholarship whether that student is currently receiving aid that will effect the scholarship award.
- Notification must be received by the Provost's Assitant at leat 15 days prior to the Awards Convocation.
- The Provost shall note the appropriate terms of the award by letter to the student and student's family and upon the certificate that is to be presented to the winning student.
Annual Scholarships Awarded at Convocation:
- Ideally, in order for an annual scholarship to be announced at convocation, the annual scholarship gift must be received no later than March 31st.
- If a gift is received for an annual scholarship after March 31st, it may not be possible to list the name of the scholarship in the Awards Convocation program.
- A gift for an annual scholarship that is received after July 1st shall be awarded in the following school year.
- The maximum amounts for cash awards and merit scholarships awarded at convocation and the policies pertaining to the administration of these funds shall be reviewed no less than every five years by the president's cabinet or upon request of the Provost.
Policies for Convocation Prizes, Awards, and Scholarships were developed at the direction of the president of the College in June of 2000 by the director of student financial planning, the controller, and the associate vice president for development and gift planning.