In order to facilitate the use of distribution lists in e-mail, categories/designations have been established. Listed below are the distribution titles and their descriptions:
All non-faculty college employees
All currently enrolled students
- HR Administration
All administrative employees
- HR Supporting Staff
All Support Staff employees including part-time
- HR Physical Plant
All Facilities Services a/k/a Physical Plant employees
All currently employed Faculty
- HR Faculty Support Staff
Faculty secretaries and library support staff (this group is also included in the Supporting Staff list above)
- HR Non-College Employees
All non-college individuals affiliated with the College such as Bookstore, Wellness Center, Marriott Food Service, JC Blair, etc.
- Budget Officers
Administrators or Faculty designated as budget officers (included on Administration, HR Administration and Faculty lists)
- HR Supervising Managers
All administrators and faculty responsible for supervising other personnel (this group is included on Administration, HR Administration and Faculty lists)
- HR Emeriti & Retirees
Emeriti & Retirees
It is important to password documents containing confidential or sensitive information. There are four full-time Network Office Support Staff and several student managers who have privileges to access files stored on the network drives and on local hard drives on computers attached to the network. Although we have full confidence in the integrity of the staff, the risk for unauthorized access to confidential and sensitive files does exist and prudent behavior dictates that reasonable steps be taken to minimize these risks. The following information is provided to reduce any risk of access to this information.
The easiest and most effective way to minimize unauthorized access on confidential and sensitive files is to set suck files so that passwords are required for access. Below is a copy form the Word Help menu of the procedure for putting a password on Word documents. The procedure for Excel is almost identical.
- Open the document
- Click on File, and then click Save As
- Click on Options
- In the Protection Password box, type a password, and then click OK
- In the Reenter Protection password box, type the password again, and then click OK
- Click Save
A very important thing to remember is that once a file has a password, a password is REQUIRED for anyone to access that file. The Help Desk cannot help you access that file if you forget your password on this document.