The Human Resources and Payroll Offices would like to provide you with the following
information regarding on-campus employment.
BRING FROM HOME – If you plan on getting a job you will need to bring the following
to campus with you in order to complete your employment paperwork with Human Resources:
Social Security card, Birth Certificate, or a passport.
All students are required to have direct deposit in order to work on campus. You
may have an account anywhere in the United States. You will need to bring either
a check marked void or for a savings account a deposit slip. If you do not have a
bank account you will need to open an account prior to working on campus.
FINDING A JOB - The Office of Student Financial Planning provides on-campus job listings
via the Arch under the student employment channel.
NEW EMPLOYEES COMPLETING PAPERWORK – The following paperwork is to be completed at least one day prior to beginning work on campus. At this time you will be required to present your identification listed above.
Student Online Authorization - You will need to complete a student authorization,
commonly referred to as Blue Card. This is the core of the hiring process. You will
receive a notification when your supervisor has approved it and another when it has
been processed. You are not to begin working until the authorization status is “processed.”
Tax Paperwork - Instructions and the documents to complete are provided on the Arch
and on the payroll webpage.
Once you have completed your tax paperwork, follow the instructions on how to provide
it to Human Resources along with your identification. Acceptable identification consists
Passport only OR
Social Security Card or a Copy of the Social Security Card OR Birth Certificate or
Copy of Birth Certificate AND
Drivers License OR Student ID
ADP Registration and Training (our online timekeeping software) - Once your hire has
been processed, you will be e-mailed instructions for registration and training for
ADP. You will use ADP to enter hours, approve time cards, view your pay statements
and your W-2's.
Pay Frequency - Students are paid on a biweekly basis. Your pay schedule, including
approval deadlines, has been posted on the payroll webpage.
Time card Approval Required - After your pay period has ended, review your time card
for accuracy and complete your approval by the following Tuesday. If you have any
problems with your timecard notify your supervisor (no later than Tuesday), so they
may adjust your timecard before their approval deadlines. Students and supervisors
must have approvals completed and time cards in order by Friday.
Hours worked policy:
While classes are in session students are permitted to work up to 35 hours each two
week/biweekly pay period. During the academic year, students are not subject to weekly
hour limits as long as the pay period limit is not exceeded.
During extended breaks students are permitted to work up to 40 hours per week.
Overtime is only permitted on rare occasions and prior approval must be obtained from
the Director of Human Resources.