The Human Resources and Payroll Offices would like to provide you with the following information regarding on-campus employment.

  1. BRING FROM HOME – If you plan on getting a job you will need to bring the following to campus with you in order to complete your employment paperwork with Human Resources:
    • Social Security card, Birth Certificate, or a passport. 
    • All students are required to have direct deposit in order to work on campus.  You may have an account anywhere in the United States.  You will need to bring either a check marked void or for a savings account a deposit slip.  If you do not have a bank account you will need to open an account prior to working on campus.
  2. FINDING A JOB - The Office of Student Financial Planning provides on-campus job listings via the Arch under the student employment channel.
  3. NEW EMPLOYEES COMPLETING PAPERWORK – The following paperwork is to be completed at least one day prior to beginning work on campus.  At this time you will be required to present your identification listed above. 
      • Online Authorization - You will need to complete an online authorization.  This is the core of the hiring process.  You are not to begin working until the authorization status is “processed.”
      • Tax Paperwork - Instructions and the documents to complete are provided on the Arch and on the payroll webpage.
    • Once you have completed your tax paperwork, bring it to the Human Resources Office (1923 Moore Street) between the hours of 10am and 4pm with your identification.  Acceptable identification consists of:
        • Passport only OR
        • Social Security Card or a Copy of the Social Security Card OR Birth Certificate or Copy of Birth Certificate  AND
        • Drivers License OR Student ID
    • Kronos Training - Access to Kronos (our online timekeeping software) is granted as of hire date.  Kronos Training must be completed so you know how to enter your hours, complete a transfer, and approve your timecards.  This course has been offered via Moodle.  You may train at your convenience, but it should be completed prior to beginning work. 
    • Pay Frequency - We are currently offering a trial period through the fall of paying students on a biweekly basis.  The success and continuance of this new process will be dependent on students and supervisors.  Your pay schedule, including approval deadlines is posted on the payroll webpage.
    • Timecard Approval Required - After your pay period has ended and if your timecard is accurate and ready, complete your approval by the Tuesday following your pay period. Students will not be paid without their approval. If you have any problems with your timecard notify your supervisor (no later than Tuesday), so they have time to adjust your timecard before their approval deadlines. Students and supervisors must have approvals completed and timecards in order by Friday.
    • Pay Advices – Pay statements (advices) are electronic and available via WebAdvisor.  To view your pay advices you will need to log into WebAdvisor as an employee not a student.
    • Hours worked policy:
      • While classes are in session students are permitted to work up to 35 hours each two week/biweekly pay period.  During the academic year, students are not subject to weekly hour limits as long as the pay period limit is not exceeded. 
      • During extended breaks students are permitted to work up to 40 hours per week.
      • Overtime is only permitted on rare occasions and prior approval must be obtained from the Director of Human Resources.