Primary Role

Enter vendor invoice data on administrative computer systems to create payment vouchers. Also, answer questions and provide payment information to vendors and the college community.

Typical Duties & Responsibilities

  • Receive, review, and process invoices for payment, creating appropriate payments.
  • Respond to customer and vendor questions concerning invoice processing and payment.
  • Maintain vendor database and records, and create, enter and file journal entries.
  • Prepare annual 1099 vendor statements.
  • Prepare reports, special and regular, on accounts payable activities and other general ledger transactions.
  • Prepare Bond Issue cash requisitions and reconcile marketing control.
  • Prepare month end General Ledger entries.
  • Assist Purchasing Assistant with PCARD management.
  • Act as backup for the Purchasing Assistant.
  • Performs related duties as assigned.

Supervision Required/Given

Works independently within established policies and procedures. Must work collaboratively with diverse individuals and groups. Supervises student assistants.

Position Qualifications

  • Knowledge and capabilities normally acquired through a high school diploma plus additional schooling in the accounting/ bookkeeping field. (Certification to Associate's Degree).
  • Two years experience in accounting/bookkeeping sufficient to demonstrate competencies in: basic accounting/bookkeeping, and customer service. Advanced PC applications associated with accounting and budgeting is required.