The Executive Assistant to the President is responsible for providing office management and primary administrative level support for the President and Board of Trustees. This position requires the ability to model leadership values of integrity, honesty, humility, transparency, respectfulness, diversity, caring, loyalty and accountability in all work.
Typical Duties & Responsibilities
- Plan, implement and manage office operations and administrative support services and procedures in a highly confidential manner with discretion and diplomacy for the Office of the President and Board of Trustees.
- Researches answers and/or drafts a response to routine inquiries and correspondence on own and/or on behalf of the President. Independently researches and gathers facts and information necessary for response.
- Plan and execute meetings and events to include activities such as: determining recommended invitees, securing and preparing location/facilities, preparing agenda for Cabinet and various committees with president’s oversight, sending invitations, developing budget, distributing minutes insuring decorum and protocols, etc.
- Researches, gathers, and compiles information for various office reports. Consults and communicates with numerous internal and external contacts to gather information, explain activities, describe needs, provide essential information, etc. Maintains Office of the President and Board of Trustees websites.
- Acts as a liaison between the Office of the President and the Board of Trustees, Cabinet, faculty, staff, students, parents, and the community.
- Plans and maintains complex, busy and shifting schedule of appointments, meetings, and travel. Insures President is prepared with essential information and background for each meeting and/or trip. Plans and makes external travel arrangements.
- Perform related duties as assigned.
Works with considerable independence and under general guidelines and directions. Must enjoy working collaboratively and cooperatively with diverse individuals and groups. Supervises support staff and student employees including hiring, training, and development.
- Knowledge and abilities normally acquired through a bachelor’s degree or equivalent career experience.
- More than five years of increasingly responsible office or administrative experience. Demonstrated proficiency with word processing, spreadsheets, presentation software and website maintenance.
- Must demonstrate a high degree of professionalism, trustworthiness, initiative and independence in providing support on a wide variety of complex issues; be able to handle sensitive and confidential information; have impeccable verbal and written communication skills; be adept at consistently multi-tasking while accurately attending to detail.